ESI & EPFO Registration

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ESI & EPFO Registration

Employees' State Insurance (ESI)
The ESI scheme provides medical, monetary, and other benefits to employees in case of sickness, maternity, disablement, or death due to employment injury.
Applicability:

Applies to establishments (factories, shops, hotels, restaurants, cinemas, educational institutions, etc.) with 10 or more employees in most states (in some states, the threshold is 20).
Covers employees earning a monthly wage of ₹21,000 or less (₹25,000 for employees with disabilities).

Registration Procedure for Employers
The registration process is primarily online through the ESIC portal:

Log in to the ESIC Portal: Visit the official ESIC website (www.esic.nic.in) and click on the 'Employer Login' option.
Sign Up: If you are a new employer, click on the 'Sign Up' button and fill in the required details (employer's name, email, mobile number, etc.) to create an account.
Confirmation Mail: After successful sign-up, you will receive a confirmation email with your username and password.
Employer Registration Form-1: Log in to the portal using the received credentials and click on 'New Employer Registration'. Select the 'Type of Unit' and fill in the 'Employer Registration – Form 1' with details about the unit, employer, factory/establishment, and employees.
Payment of Initial Contribution: After submitting Form-1, you will be prompted to pay an advance contribution (usually for six months). You can make the payment online.
Registration Letter (C-11): Upon successful payment, the ESIC will issue a Registration Letter (C-11) containing a 17-digit unique registration number, sent to your registered email ID. This serves as proof of your establishment's registration.

Documents Required for ESIC Registration (for Employers)

Certificate of Incorporation/Registration of the establishment (e.g., Company Registration Certificate, Partnership Deed, GST Certificate, Shops and Establishment Act Registration).
Address proof of the establishment (e.g., utility bills like electricity, gas, or telephone bill not older than three months; rental agreement; property tax receipt).
PAN card of the business establishment and its employees.
Details of all employees (name, date of birth, address, date of joining, wage details).
Cancelled cheque of the company's bank account.
List of directors/partners/proprietor with their contact details.
Attendance register of the employees.

Employees' Provident Fund Organisation (EPFO)
The EPFO manages a provident fund scheme where both the employee and the employer contribute a certain portion of the employee's salary, which accumulates and is paid to the employee at the time of retirement or resignation. It also includes pension and insurance benefits.
Applicability:

Applies to establishments engaged in industries specified in Schedule I of the EPF & MP Act, 1952, or any other establishment notified by the government, employing 20 or more employees.
Smaller establishments can also opt for voluntary registration.
The scheme is generally applicable to employees earning ₹15,000 or less per month.

Registration Procedure for Employers
The registration is done online through the Unified Shram Suvidha Portal (USSP):

Visit the USSP Website: Go to the EPFO website (www.epfindia.gov.in) and click on the 'Establishment Registration' link. This will redirect you to the USSP portal (https://registration.shramsuvidha.gov.in/).
Sign Up on USSP: Click on the 'Sign Up' button and provide the required details (name, email, mobile number, verification code) to create an account.
Log in to USSP: After creating an account, log in to the USSP and select the 'Registration For EPFO-ESIC' button on the left-hand side. Then, click on 'Apply for New Registration'.
Select EPFO Registration: You will see options for both ESI and EPFO. Choose 'Employees' Provident Fund and Miscellaneous Provision Act, 1952' and click 'Submit'.
Fill the Registration Form: The 'Registration Form for EPFO' will open. Fill in all the sections, including:
- Establishment Details
- e-Contacts
- Contact Person details
- Identifiers (licenses, registration details)
- Employee Details
- Branch/Division details
- Activities of the establishment
- Attachments of required documents
Attach DSC: After filling the form and uploading documents, you need to attach the Digital Signature Certificate (DSC) of the employer. This is mandatory for fresh EPF registrations.
Submit the Application: Review all the details and click on the 'Submit' button. You will receive a confirmation message, and an email will be sent to your registered email ID confirming the completion of the EPFO registration.

Documents Required for EPFO Registration (for Employers)

Copy of the Certificate of Incorporation (for companies).
Partnership Deed (for partnership firms).
Registration Certificate (for societies).
Memorandum and Articles of Association (for companies).
Address proof of the establishment (e.g., electricity bill, water bill, telephone bill not older than two months, rent agreement).
PAN card of the company/firm/proprietor.
Bank statement or cancelled cheque of the entity.
Digital Signature Certificate (DSC) of the authorized signatory.
Details of employees (name, date of joining, salary, etc.).
GST Certificate or any license issued by the government for the establishment.

Single Window for Registration
It's important to note that the Unified Shram Suvidha Portal (USSP) acts as a single window for the registration of both EPFO and ESIC, aiming to simplify the process for employers. You can apply for both registrations through this portal.

Post-Registration Compliance
Once registered under ESI and EPFO, employers have ongoing compliance responsibilities, including

Regular Contributions: Deducting employee contributions and making employer contributions within the stipulated timelines (usually the 15th of the following month).
Filing Returns: Submitting periodic returns as prescribed by the respective authorities.
Maintaining Records: Keeping up-to-date records of employees, wages, attendance, and contributions.
KYC Updates: Ensuring that employee details like Aadhaar, PAN, and bank account information are updated.

ESI & EPFO Registration

Employees' State Insurance (ESI) The ESI scheme provides medical, monetary, and other benefits to employees in case of sickness, maternity, disablement, or death due to employment injury. Applicability:

Applies to establishments (factories, shops, hotels, restaurants, cinemas, educational institutions, etc.) with 10 or more employees in most states (in some states, the threshold is 20).

Covers employees earning a monthly wage of ₹21,000 or less (₹25,000 for employees with disabilities).

Registration Procedure for Employers The registration process is primarily online through the ESIC portal:

Log in to the ESIC Portal: Visit the official ESIC website (www.esic.nic.in) and click on the 'Employer Login' option.

Sign Up: If you are a new employer, click on the 'Sign Up' button and fill in the required details (employer's name, email, mobile number, etc.) to create an account.

Confirmation Mail: After successful sign-up, you will receive a confirmation email with your username and password.

Employer Registration Form-1: Log in to the portal using the received credentials and click on 'New Employer Registration'. Select the 'Type of Unit' and fill in the 'Employer Registration – Form 1' with details about the unit, employer, factory/establishment, and employees.

Payment of Initial Contribution: After submitting Form-1, you will be prompted to pay an advance contribution (usually for six months). You can make the payment online.

Registration Letter (C-11): Upon successful payment, the ESIC will issue a Registration Letter (C-11) containing a 17-digit unique registration number, sent to your registered email ID. This serves as proof of your establishment's registration.

Documents Required for ESIC Registration (for Employers)

Certificate of Incorporation/Registration of the establishment (e.g., Company Registration Certificate, Partnership Deed, GST Certificate, Shops and Establishment Act Registration).

Address proof of the establishment (e.g., utility bills like electricity, gas, or telephone bill not older than three months; rental agreement; property tax receipt).

PAN card of the business establishment and its employees.

Details of all employees (name, date of birth, address, date of joining, wage details).

Cancelled cheque of the company's bank account.

List of directors/partners/proprietor with their contact details.

Attendance register of the employees.

Applies to establishments engaged in industries specified in Schedule I of the EPF & MP Act, 1952, or any other establishment notified by the government, employing 20 or more employees.

Smaller establishments can also opt for voluntary registration.

The scheme is generally applicable to employees earning ₹15,000 or less per month.

Registration Procedure for Employers The registration is done online through the Unified Shram Suvidha Portal (USSP):

Visit the USSP Website: Go to the EPFO website (www.epfindia.gov.in) and click on the 'Establishment Registration' link. This will redirect you to the USSP portal (https://registration.shramsuvidha.gov.in/).

Sign Up on USSP: Click on the 'Sign Up' button and provide the required details (name, email, mobile number, verification code) to create an account.

Log in to USSP: After creating an account, log in to the USSP and select the 'Registration For EPFO-ESIC' button on the left-hand side. Then, click on 'Apply for New Registration'.

Select EPFO Registration: You will see options for both ESI and EPFO. Choose 'Employees' Provident Fund and Miscellaneous Provision Act, 1952' and click 'Submit'.

Fill the Registration Form: The 'Registration Form for EPFO' will open. Fill in all the sections, including:

Establishment Details

e-Contacts

Contact Person details

Identifiers (licenses, registration details)

Employee Details

Branch/Division details

Activities of the establishment

Attachments of required documents

Attach DSC: After filling the form and uploading documents, you need to attach the Digital Signature Certificate (DSC) of the employer. This is mandatory for fresh EPF registrations.

Submit the Application: Review all the details and click on the 'Submit' button. You will receive a confirmation message, and an email will be sent to your registered email ID confirming the completion of the EPFO registration.

Documents Required for EPFO Registration (for Employers)

Copy of the Certificate of Incorporation (for companies).

Partnership Deed (for partnership firms).

Registration Certificate (for societies).

Memorandum and Articles of Association (for companies).

Address proof of the establishment (e.g., electricity bill, water bill, telephone bill not older than two months, rent agreement).

PAN card of the company/firm/proprietor.

Bank statement or cancelled cheque of the entity.

Digital Signature Certificate (DSC) of the authorized signatory.

Details of employees (name, date of joining, salary, etc.).

GST Certificate or any license issued by the government for the establishment.

Regular Contributions: Deducting employee contributions and making employer contributions within the stipulated timelines (usually the 15th of the following month).

Filing Returns: Submitting periodic returns as prescribed by the respective authorities.

Maintaining Records: Keeping up-to-date records of employees, wages, attendance, and contributions.

KYC Updates: Ensuring that employee details like Aadhaar, PAN, and bank account information are updated.

Employees' State Insurance (ESI)
The ESI scheme provides medical, monetary, and other benefits to employees in case of sickness, maternity, disablement, or death due to employment injury.
Applicability:

Registration Procedure for Employers
The registration process is primarily online through the ESIC portal:

Registration Procedure for Employers
The registration is done online through the Unified Shram Suvidha Portal (USSP):