Professional Tax is a tax levied by the state government on the income of individuals, including salaried employees, self-employed professionals, and businesses. It is a direct tax, and the responsibility for its collection and payment lies with both employers (for their employees) and the individuals/businesses themselves.

​

Registration Procedures:

The registration procedure for Professional Tax also differs from state to state. Generally, there are two types of registration:

1. Professional Tax Enrollment Certificate (PTEC): This is for business owners, including companies, firms, sole proprietors, and professionals who are liable to pay the tax on their own income or turnover.

2. Professional Tax Registration Certificate (PTRC): This is for employers who are responsible for deducting Professional Tax from the salaries of their employees and remitting it to the state government.

Here's a general overview of the common steps involved in the registration process, but remember to always check the specific rules and procedures of the state where your business or employment is located:

 

For Employers (PTRC):

1. Determine Liability: Assess if your establishment falls under the purview of Professional Tax in your state based on the number of employees and their salary levels.

2. Obtain Application Form: Download the application form for PTRC from the website of the relevant State's Commercial Tax Department or obtain it from their office. Some states may offer online registration. For example, in Tamil Nadu, you can visit the website of the Greater Chennai Corporation.

3. Fill the Application Form: Provide all the required details about your business, including its name, address, type of entity, number of employees, and other relevant information.

4. Gather Required Documents: The documents required can vary but typically include:

   • Proof of address of the establishment (e.g., utility bill, rent agreement).

   • PAN card of the company/firm/proprietor.

   • Certificate of Incorporation/Registration of the business.

   • Details of employees (name, address, date of joining, salary).

   • Bank account details of the company.

   • In some cases, Memorandum and Articles of Association (for companies).

5. Submit the Application: Submit the filled application form along with the necessary documents to the designated authority (e.g., Commercial Tax Department, Municipal Corporation) either online or in person.

6. Verification: The tax authorities will verify the submitted documents and application.

7. Obtain Registration Certificate: Upon approval, you will receive the Professional Tax Registration Certificate (PTRC).

 

For Self-Employed Professionals and Businesses (PTEC)

1. Determine Liability: Check the income slabs and rules applicable to your profession or business in your state to determine if you are liable to pay Professional Tax.

2. Obtain Application Form: Download the application form for PTEC from the relevant state tax department's website or obtain it from their office. Online registration might be available in some states.

3. Fill the Application Form: Provide details about your profession or business, your income, and other required information.

4. Gather Required Documents: Typical documents include:

   • PAN card.

   • Proof of address.

   • Proof of income (e.g., income tax returns).

   • Business registration documents (if applicable).

5. Submit the Application: Submit the application form and documents to the relevant tax authority.

6. Verification: The authorities will verify the submitted information.

7. Obtain Enrollment Certificate: Upon approval, you will receive the Professional Tax Enrollment Certificate (PTEC).

 

Online Registration

Many states are moving towards online registration for Professional Tax. You would typically need to visit the website of the State's Commercial Tax Department or the relevant municipal corporation and follow the online instructions for registration, document upload, and fee payment if applicable. For example, the Greater Chennai Corporation has an online portal for Professional Tax registration and payment.

​

Post-Registration Compliance

Once registered, employers are responsible for deducting Professional Tax from their employees' salaries according to the state's slab rates and remitting it to the government within the stipulated timeframes (monthly, quarterly, or half-yearly, depending on the state's rules and the number of employees). They also need to file periodic returns. Self-employed professionals and businesses need to pay their Professional Tax directly to the government as per the applicable schedule in their state.

​

Penalty for Non-Compliance:

• Delay in registration: Penalty from ₹5/day to ₹1,000+

• Late payment: Interest + penalties

• Non-filing of returns: Additional fines per month of delay

​

Timeframe for Registration:

• Online PT registration usually takes 3 to 10 working days, depending on the state and accuracy of documentation.

 

Applicability

Professional Tax is not levied in all states of India. The states where it is currently applicable include:

• Andhra Pradesh

• Assam

• Bihar

• Chhattisgarh

• Gujarat

• Jharkhand

• Karnataka

• Kerala

• Madhya Pradesh

• Maharashtra

• Meghalaya

• Mizoram

• Odisha

• Sikkim

• Tamil Nadu

• Telangana

• Tripura

• West Bengal

The specific rules, rates, and registration procedures vary significantly from state to state, as it is a state-level tax. The tax is usually calculated based on the gross monthly or annual income of the individual or the turnover of the business, with different income slabs and corresponding tax rates defined by each state's legislation. The maximum amount of Professional Tax that can be levied by any state in India is capped at ₹2,500 per annum, as per Article 276 of the Constitution.