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DIN e-KYC

The DIN e-KYC process is a mandatory annual compliance requirement introduced by the Ministry of Corporate Affairs (MCA) in India. It aims to ensure that the details of individuals holding a Director Identification Number (DIN) are updated and accurate in the MCA database.

There are two main forms for DIN e-KYC:

  1. eForm DIR-3 KYC: This form is used for:

    • First-time filers of DIN e-KYC.

    • Directors who need to update their mobile number, email address, or any other personal details.

    • Directors whose DIN status is 'Deactivated due to non-filing of DIR-3 KYC' and wish to reactivate it (by paying a penalty).

  2. DIR-3 KYC Web Form: This is a simplified web-based form available for DIN holders who have previously filed an eForm DIR-3 KYC and there are no changes in their registered mobile number, email address, or other personal details.

Who needs to file DIN e-KYC?

Every individual who has been allotted a DIN on or before March 31st of a financial year must file the DIR-3 KYC form. This includes:

  • Existing directors of companies.

  • Individuals holding a DIN but not currently a director in any company.

  • Disqualified directors.

  • Individuals whose DIN has been 'Deactivated' due to non-filing in previous years.

Due Date for Filing:

The due date for filing DIR-3 KYC for any financial year (e.g., FY 2024-25) is September 30th of the subsequent financial year (e.g., September 30, 2025, for FY 2024-25).

Consequences of Non-Filing:

  • Deactivation of DIN: If the DIR-3 KYC form is not filed by the due date, the DIN will be marked as 'Deactivated due to non-filing of DIR-3 KYC'.

  • Penalty: To reactivate a deactivated DIN, a penalty of INR 5,000 must be paid along with the filing of the overdue form.

  • Restricted Activities: A deactivated DIN prevents the individual from performing any activities as a director, including signing documents or participating in board meetings, and they cannot file any forms where a valid DIN is required until the KYC is completed and the DIN is reactivated.

DIN e-KYC Process (DIR-3 KYC eForm - for first-time or change in details)

This is the more comprehensive form.

I. Documents and Information Required:

Before you start, ensure you have the following ready:

  1. Director Identification Number (DIN): The approved DIN for which you are filing KYC.

  2. Valid Personal Mobile Number: This number must be unique and will be verified via OTP.

  3. Valid Personal Email ID: This email ID must be unique and will be verified via OTP.

  4. PAN Card (Mandatory for Indian Citizens): A self-attested scanned copy of your PAN card. The name on the form must match the name on your PAN.

  5. Aadhaar Card (Mandatory for Indian Citizens): A self-attested scanned copy of your Aadhaar card.

  6. Passport (Mandatory for Foreign Nationals, optional for Indian citizens if they have one): A self-attested scanned copy of your passport. For foreign nationals residing in India, a self-attested copy of Visa along with an arrival stamp is also required.

  7. Proof of Permanent Address: Self-attested scanned copy of one of the following (not older than 2 months):

    • Voter ID Card

    • Driving License

    • Utility Bills (Electricity Bill, Telephone Bill, Mobile Bill, Gas Bill)

    • Bank Statement/Passbook (with latest transactions)

  8. Proof of Present Residential Address (if different from Permanent): Self-attested scanned copy of one of the documents mentioned for Permanent Address proof.

  9. Passport Size Photograph: A recent, clear passport-size color photograph (JPEG format).

  10. Digital Signature Certificate (DSC) of the Director: The DSC must be linked to your PAN (for Indian citizens) and registered with MCA. This is used to digitally sign the form.

  11. Digital Signature Certificate (DSC) of a Practicing Professional: The form must be certified by a practicing Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant (CMA) who will affix their DSC. You will need their membership number and Certificate of Practice (CoP) number.

II. Step-by-Step Filing Process (eForm DIR-3 KYC):

  1. Download the eForm: Visit the MCA portal (www.mca.gov.in). Go to "MCA Services" -> "Company e-Filing" -> "DIN Related Filings" -> "Form DIR-3 KYC". Download the eForm (it's an executable PDF).

  2. Fill in DIN Details: Open the downloaded eForm. Enter your DIN. The form will pre-fill some details if they are already available in the MCA database.

  3. Provide Required Personal Details:

    • Enter your full name and your father's full name exactly as per your PAN card. (No acronyms, single alphabets, or short forms).

    • Enter your Date of Birth (DOB) in DD/MM/YYYY format.

    • Declare your Nationality, Gender, and other personal details.

    • Enter your Permanent Residential Address.

    • If your present residential address is different, provide that as well.

  4. PAN Verification:

    • Enter your PAN.

    • Click the "Verify Income-Tax PAN" button. The system will verify your PAN details with the Income Tax database. Ensure the name on the form matches the PAN details and the DSC.

  5. Update Contact Details and Verify with OTP:

    • Enter your unique personal Mobile Number. Click "Send OTP". Enter the OTP received to verify.

    • Enter your unique personal Email ID. Click "Send OTP". Enter the OTP received to verify.

    • Note: OTPs are valid for a limited time and have daily/hourly limits.

  6. Attachments: Upload the self-attested scanned copies of the required documents (Photograph, PAN, Aadhaar, Address Proof, Passport if applicable).

  7. Affix Director's DSC: Affix your Digital Signature Certificate (DSC) to the form.

  8. Professional Certification:

    • Enter the details (Name, Membership Number, CoP Number) of the practicing professional (CA/CS/CMA).

    • The professional will then affix their DSC to the form.

  9. Pre-fill and Check Form: Click "Pre-fill" to ensure all details are correctly populated. Then click "Check Form" to validate the form for any errors. Rectify any errors shown.

  10. Submit the Form: After successful validation, click the "Submit" button.

  11. SRN Generation: Upon successful submission, a Service Request Number (SRN) will be generated. Save this SRN for future reference.

  12. Email Confirmation: An email confirming the successful filing of the DIR-3 KYC will be sent to your registered email ID. If approved, the DIN status will be 'Approved'.

DIR-3 KYC Web Form Process (for subsequent filings with no changes)

This is a simpler process available on the MCA portal.

  1. Login to MCA Portal: Log in to your user account on www.mca.gov.in.

  2. Navigate to DIR-3 KYC Web: Go to "MCA Services" -> "Company e-Filing" -> "DIN Related Filings" -> "DIR-3 KYC Web".

  3. Enter DIN: Enter the DIN for which you want to file KYC.

  4. Verify Mobile Number and Email ID: The system will pre-fill your registered mobile number and email ID. Click "Send OTP" to both and verify them.

  5. Confirm Personal Information: Review the pre-filled personal information (name, father's name, DOB, address). Since this form is for no-change scenarios, you generally cannot edit these details here. If changes are required, you must file the eForm DIR-3 KYC.

  6. Submit the Form: After successful OTP verification and confirmation of details, submit the web form.

  7. SRN Generation: An SRN will be generated upon successful submission.

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